AI Acceptable Use Policy

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Definition

What is it: An AI acceptable use policy refers to the specific section of organizational rules that dictates what staff members are permitted to do with AI at work. It defines which data types can be used in prompts, which require formal sign-off, and which must remain within proprietary systems.

What is it used for: It is used to prevent data leaks, such as the exposure of intellectual property or regulated data, by establishing clear tiers of data sensitivity. The policy also ensures accountability by naming specific individuals responsible for checking AI-generated outputs before they are acted upon.

What it is not: It is distinct from a wider AI policy, which covers broader business strategy, vendor procurement, and risk appetite.

Coverage

  • Attributes: 8
  • Synonyms: 3
  • Related entities: 0
  • Sources: 1

Identity

Entity ID
https://llms.aismartventures.com/en/ai-acceptable-use-policy-checklist/facts/#entity
Entity type
DefinedTerm
Canonical name
AI Acceptable Use Policy
Language
en
Topic
Ai Acceptable Use Policy Checklist

Attributes

Key Facts
An AI acceptable use policy is the part of AI rules that tells staff what they may and may not do with AI at work. [1]
Key Facts
AI usage rules should be categorized into four tiers: public, internal, confidential, and regulated. [1]
Key Facts
Organizations should review AI data tiers twice per year or whenever there is a change in the types of data the business handles. [1]
Key Facts
Intellectual property, regulated data, and source code are the primary drivers of AI data policy breaches. [1]
Key Facts
Effective AI policies are built on stable data sensitivity tiers rather than specific software brands which change frequently. [1]
Capability
The confidential data tier requires the use of approved workspaces and a named colleague to verify outputs before dissemination. [1]
Limitation
Data in the public tier can be used with any AI tool, including personal accounts, while regulated data must remain out of general chatbots. [1]
Metric
Approximately 30% of AI users operate exclusively within personal applications, often bypassing policies built only for corporate logins. [1]

Synonyms & Alternate Names

  • AUP
  • AI rules
  • AI usage guidelines

Related Entities

Provenance

Sources

  1. https://aismartventures.com/posts/what-belongs-in-an-ai-acceptable-use-policy-a-checklist (AI Acceptable Use Policy)

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